Board Roles and Responsibilities
The elected or appointed board members oversee the Pacific AIDS Network (PAN), and as a collective group, the Board is the governing body. PAN Board members establish the organization’s broad policies and objectives, such as our organization’s vision, values and strategic directions, with the help of the Executive Director and staff.
Board members are expected to support the Executive Director and staff in ensuring PAN activities and initiatives follow the organizational mission, mandate and strategic plan, but the Board does not do the day-to-day work of the programs and activities at PAN. Other roles of Board members include approving annual budgets and keeping PAN performance accountable to members and relevant stakeholders.
How many seats are there?
There are a total of 12 seats on the Board, half of which are designated for persons living with HIV (PLHIV), and the other half being open or “non-designated” seats, meaning they may be occupied by PLHIV or not.
The five geographically-based health regions (Northern, Interior, Fraser, Vancouver, Vancouver Island) and the Provincial Health Services region each takes two seats, one designated PLHIV seat and one “open seat” on the PAN Board.
What are the duties and requirements for all Board members?
- Sign and adhere to PAN Board Member Agreement and Confidentiality Agreement
- Adhere to PAN’s Code of Conduct
- Adhere to PAN’s Code of Conduct related to Board of Directors
- Adhere to PAN’s Code of Ethics
- Attend monthly Board meetings (held via teleconference) – 120 minutes
- Attend (day-long) in-person/face-to-face Board meetings – two times per year
- Have regular and timely computer access, e-mail and telecommunication capabilities
- Act as a steward on behalf of constituents, as outlined in the PAN Board Member Job Description
What are the ideal qualifications of a PAN Board member?
- Experience and knowledge about HIV/AIDS and related issues including hepatitis C, harm reduction, etc.
- Ideally minimum of two years experience working/volunteering in the field
- Past Committee or Board work experience
- Able to look at the “big picture” and think strategically
- Prepared to connect with people and agencies in your region and represent their concerns and interests
- Having the time and energy to commit to this volunteer experience
- Team player – knowing what you bring to the table and being open to what others bring as well
- Willingness to learn, get involved and stay engaged
- Enthusiasm, curiosity and a sense of humour
How can I apply to join the Board?
There are two ways in which a person can join the Board of Directors of PAN. The first is by successfully running for election at the AGM/PLHIV Forum. The second is by being appointed by the sitting Board of Directors to fill a vacant seat. Board terms are for two years. If appointed by the Board during the year, that person must then run for election at the next AGM.
Looking to this year’s fall conference, any person interested in joining the Board must:
- Complete the application form.
- Have the written endorsement of their PAN member organization/sponsoring agency.
- Attach a CV/resume for this role.
- Send all documents to Simon Goff at [email protected] by the deadline.
The deadline for submitting an application for this year’s AGM/PLHIV Forum is October 5th, 2018.
- The Board Governance Committee will review applications and give initial feedback to applicants, including discussing any necessary supports needed. Not all applications received by the Board will necessarily be endorsed by the board if qualifications or Societies Act criteria are lacking.
- Board applications that are endorsed will be provided in advance, to the membership, and subsequently brought forward at the AGM/PLHIV Forum, as applicable.
- Applicants will run for election at at the AGM/PLHIV Forum, taking place on October 30th 2018
A reminder that we do not accept nominations from the floor.
Any questions or clarifications you can also call Simon at 250.891.5249.